Important Rummage Sale information
posted 10/13/21
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Hello Troop 17 families, <br><br> Please read this entire email as it has important information about the rummage sale this Saturday. This is one of the Troops largest fundraisers for the Kandersteg, Switzerland trip and it will require every family to participate. <br><br> Participation: We need all scouts and as many adult family members and friends as possible to volunteer on Saturday. There are a few scouts that will be working the Tunnels to Tower run on Saturday. We ask that even if your scout is working that event that you still send one representative from your family to the rummage sale. There is no scenario where we have too many people helping. <br><br> Date, time, location: The rummage sale is this Saturday, October 16 in front of the undercroft at St. Stevens Church. Set up begins at 7am. The rummage sale begins for the public at 9am. The rummage sale ends for the public at 2pm. The rummage sale take-down and clean up ends at 4pm. There is a sign-up sheet on the Troop 17 website with available time slots. However, even if you see a slot that is full, come anyway - we especially need a lot of people there at 7am for set up. <br><br> Details about unloading the undercroft and table set up: when you arrive, please park on Sandage Street, not in front of the undercroft - we need to keep it clear for loading and unloading. Inside the undercroft we have approx. 20 tables preloaded with sale items, and they will all need to be brought out and lined up on the concrete area in front of the doors. Some of these tables are heavy and will require two strong people to carry them out. Tables with small items will be lined up in the middle of the area. Bikes and sporting equipment will be along one wall and furniture will be along the other wall. The payment table and water selling table will be in front closest to street. <br><br> Details about setting up the tables: most of the tables have boxes with items in them and will need to be unloaded and placed on the tables. Each table will have a plastic bag with a knife to open boxes, a pen and stickers for pricing items if any are not priced. You can set the empty boxes under the tables when finished unloading. Those boxes can be used by buyers if they need them. Depending on how many volunteers we have we will need people to be responsible for a few tables or sale areas. You will be the point person to make sure items are set out, prices are on, bargaining price change decisions and guiding a buyer to the sale table to pay. <br><br> Details about how a sale works: about 80% of all items are already priced (look for small stickers on the items or hang tags) but be aware some items snuck in and were not priced, so you may have to price those. As an adult volunteer you will need to make independent decisions on pricing items, any bargaining with buyers etc. There will be too much going on to have a single person responsible for pricing or bargaining decisions. Use your best judgement and go with the philosophy that it is better to sell an item that to have it leftover. If you do agree on a changed price of an item, please remark the item with the new price. You will not need to handle any money as the buyer will go to the sale table where Allyson will be working. We can take cash, Venmo or in very rare occasions for a sale over $200 we can take a credit card. <br><br> Odds and ends: we cant hold items for people while they go to get money so dont agree to that. If someone buys something and wants to pick it up later, they can pay for their item, mark it as sold and place it in a designated area for pick up by 2pm. No guarantees if they come after 2pm. Water will be for sale if people are thirsty (these sales will also be a donation). <br><br> Your scout : your scout needs to help with bringing tables and items out of the undercroft and setting up items on tables. They can help with bringing items to peoples cars. They will help with clean up and take down. They should be in their Class A uniform for the rummage sale. <br><br> You (adults): Adults should wear a troop 17 item if they own one otherwise try to wear something purple so we can identify our people vs buyers. You will be responsible for making sure tables are set up (using scout labor) and any negotiations with customers and making sure the final price is agreed and marked before they head to the sale table for the money transaction. <br><br> On site leaders: If you do have any questions while on site Allyson Gourley and Shoshana Thoma-Isgur are the designated leaders for final decisions on sales. <br><br> Please remind everyone this is a fundraiser, so invite your neighbors and others to come to the sale and get your family and friends to come down and help - especially the 7am set up. There is always a little chaos with big events like this so please be patient and understanding as we are all volunteers - all that matters is we raise some money for Switzerland! <br><br> -Your Kandersteg planning committee (Ben, Shoshana, Allyson)
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